Executive Assistant (1-year renewable contract) - Vietnam, Kemin Biologics

We Are Kemin

We are visionaries who see things differently and are inspired by the world around us. We have been dedicated to using applied science to improve the quality of life for over half a century. Committed to feed and food safety, Kemin maintains top-of-the-line manufacturing facilities where over 500 specialty ingredients are made for humans and animals in the global feed and food industries, as well as the health, nutrition, and textile markets. We provide product solutions and options to customers in more than 120 countries.

A privately held, family-owned and operated company, Kemin has more than 3,000 global employees including manufacturing facilities in Belgium, Brazil, China, India, Italy, Russia, Singapore, South Africa and the United States.

Role: Overall responsibility is to provide secretarial support to Kemin Biologics team in Asia and provide office administration to Kemin Biologics team in Vietnam. 

• Provide administrative support for purchasing of air tickets, booking of hotel accommodation & restaurants, visa application etc for Kemin Biologics team in Asia
• Update appointments and meetings in the calendar, leave and birthday of direct reports and provide timely reminder
• Coordinate with team members on monthly department meetings
• Collate submission of monthly and quarterly reports by managers.
• Process the claims of the Director and review the direct reports’ claims before passing to the Director for approval.
• Support Sales and Marketing in coordinating internal or customer events regionally including hotel booking, sourcing of gifts, travel booking for speakers etc.
• Handling basic office tasks e.g. printing of marketing material, creating vendor code, processing vendor invoices etc.
• Entering data for sales data analysis
• All other administrative work as reasonably requested by Director.

• At least 3 years of experience as a Personal Assistant/Executive Assistant/ Secretary is preferred
• Experience in handling ERP system will be a plus.
• Proficient in Microsoft Office including Word, Excel, Access and PowerPoint is necessary. 
• Ability to multi-task, willing and able to handle numerous tasks simultaneously is important attribute. 
• Self-starter and is able to work with minimum supervision. 
• Good interpersonal skills & team player with a good command of English.